Most office workers pay little-to-no attention to the floor of their workplace. Every few years or so, however, the floor will start to show signs of a need for replacement. Carpet over pad will start to stretch and form ripples after years of regular foot traffic, causing very real trip hazards. Vinyl or glue direct carpet might simply wear away, even down to the concrete. LVT and wood boards become scratched and peak upwards at the joints. No matter what kind of flooring your office uses, eventually you will have to replace it. Now, there is actually very little to differentiate between installing new flooring in an office and doing so in a residence. What is very different, however, are the considerations involved with renovating an office floor. Here are 3 factors you need to consider when replacing your office flooring:
The majority of flooring options require you to completely clear the room you’re going to be installing them in. This means that desks, computers, chairs, and everything else need to be moved somewhere else while the work is being done. In many cases things like desks won’t fit through the door, which means you’ll have to take the desk apart. This poses an obvious problem if you plan on getting any work done. Now, imagine having to do this for an entire floor of workers. Re-flooring areas like bullpens can bring work to a virtual standstill for a couple of days while the cubicles are disassembled and their contents packed in boxes. Can you afford to essentially shut down large parts of your business while new flooring is being installed? If not, you need to have a plan for maintaining workflow while those areas are being renovated.
One solution you may want to consider is carpet tile. Unlike broadloom, carpet tile can be installed and removed in sections. This allows large work areas like bullpens to continue operating, with just one section at a time being shut down to replace the carpet. In fact, you don’t even have to move furniture to replace carpet tile. Desks or cubicles can simply be lifted up, the tile underneath replaced, and then lowered again without any trouble. This also saves you the trouble of completely clearing out the affected area, since only a small space needs to be clear at a time.
There are plenty of other areas besides work spaces that need special consideration when re-flooring. Are you renovating your break room? You’d best make sure to clean out the refrigerator before removing it. Installing new tile in the office bathroom? Ensure that there is another one available while yours is out of commission. You don’t want to have to tell your entire office to “hold it” for a whole work day. Do you still keep hard-copy archives? Every file will need to be boxed and labeled so it can be re-filed correctly once the room is done. Each room requires different considerations, and it’s best to have a plan for them well before you start clearing them out.
It may seem like computers are the least demanding when it comes to moving. Unplug them, move them, move them back, and plug them back in, right? Not quite. Data stored on the computer itself will probably be unaffected, as long as you don’t unplug it while it’s on. The real issue is that by disconnecting every computer in the office, you are disrupting whatever networks those computers were participating in. This almost guarantees that when you restart those computers, you’re going to run into problems getting everything back in order. The solution is simple: have your I.T. department supervise the removal and reinstatement of all computers. If you don’t have an I.T. department, or cannot spare them for the task, Regal can provide personnel for you.
No matter what you do, renovating your office is going to be disruptive. What is important, though, is ensuring that your office can continue to be productive during the renovation. If you don’t plan ahead, you may find that resulting chaos destroys any chance of being productive until the renovations are done, and that’s not something any business owner wants. Consider the factors involved before you start any renovation project, and you’ll ensure that everything runs as smoothly as possible.